NHK Japan Prize Privacy Notice

This notice describes how NHK as the data controller processes personal data (meaning “personal data” as set forth in Article 4 (1) of the EU General Data Protection Regulation (hereinafter referred to as “GDPR”); hereinafter the same) of individuals using Japan Prize Official Website (hereinafter referred to as “the Service”) to whom GDPR applies (hereinafter referred to as “User” or “Users”). For information not described in this notice, please see the NHK Online Services Terms of Use and the Privacy Policy for General Areas.

1. Legal Basis for Processing Users’ Personal Data and Types of Personal Data Processed

NHK will process the following personal data of Users based on the legal basis stipulated by GDPR:

Purpose of processing	Types of personal data	Legal basis
To allow registration for events that are limited to registered participants only. To facilitate feedback and interaction during and after the event. To respond to inquiries about the Service To use feedback and requests from Users for program and event production, and the improvement of the Service	The information entered to the Japan Prize Entry Form The information entered to the Japan Prize Library Application Form The information entered to the webinar or the other online event registration form The information entered to the Japan Prize Contact Us form Comments, questions, feedback provided by participants during and after the event.	Legitimate interest in the aim of providing services desired by Users Legitimate interest in grasping the needs for programs and events delivered by the Service and using the findings for event organization, program production, and the improvement of the Service
For stable provision of the Service, which includes grasping Users’ reception conditions, etc. and maintaining and improving the equipment necessary for service provision For safe execution of operations, which includes investigation, detection, and prevention of any acts contrary to law or the terms of use laid down by NHK, such as fraud and unauthorized access by misusing the Service	Information acquired through service provision (IP address, user agent, etc.) Information necessary for stable service provision Cookies*	Legitimate interest in operating and managing the Service, ensuring network security, and preventing misconduct

* NHK collect only cookies that are technically necessary to enable the effective operation of the Service.

2. How Personal Data is Acquired and Used

NHK acquires Users’ personal data directly from Users and uses it in unaltered form or in statistical form. NHK does not make any decision based solely on automated data processing which produces legal effects or similarly significant effects on Users.

3. Retention Period of Personal Data

NHK will retain the personal data of users only for as long as necessary to fulfill the purposes of processing described in Section 1. Specific retention periods will be determined on the following considerations: the purposes for acquiring and processing personal data; the nature of the personal data; and the legal and operational necessity for the retention of the personal data.

4. Sharing and Disclosure of Personal Data

NHK will not share Users’ personal data with any third party or disclose it to any third party.
However, some of our online services include content provided by a third party, namely Zoom. It may process personal data for its own purposes in accordance with its own Privacy Notice and Terms and Conditions. Please check the following for details: Zoom Privacy Statement (https://explore.zoom.us/en/privacy/) and Zoom Terms of Service (https://explore.zoom.us/en/terms/)

5. Rights of Users

Users have the following rights regarding personal data acquired and processed by NHK:

Acquisition of information about data processing
Users have the right to acquire from NHK all necessary information regarding NHK’s data processing activities concerning them (Article 13 of GDPR).
Access to personal data
Users have the right to obtain from NHK confirmation as to whether or not personal data concerning them is being processed, and, where that is the case, access the personal data and certain related information (Article 15 of GDPR).
Rectification or erasure of personal data
Users have the right to have inaccurate personal data concerning them rectified without undue delay, or to have incomplete personal data completed (Article 16 of GDPR). Users also have the right to have personal data concerning them erased without undue delay if certain requirements are met (Article 17 of GDPR).
Restriction of processing of personal data
Users have the right to restrict the processing of personal data if certain requirements are met (Article 18 of GDPR).
Objection to the processing of personal data
Users have the right to object to the processing of personal data concerning them if certain requirements are met (Article 21 of GDPR).
Data portability of personal data
Users have the right to receive personal data concerning them in a structured, commonly used, and machine-readable format and transmit the data to another controller without hindrance from NHK, if certain requirements are met (Article 20 of GDPR).
Not being subject to automated decision-making
Users have the right not to be subject to a decision based solely on automated data processing (including profiling) which produces legal effects or similarly significant effects on them, if certain requirements are met (Article 22 of GDPR).

If you wish to exercise any of the above rights, please contact us using the contact information described in Section 7.

Users can lodge a complaint with a data protection supervisory authority in the member state of their habitual residence, place of work, or place of the alleged GDPR breach regarding NHK’s processing of their personal data.

6. Changes to this Notice

NHK may change this notice from time to time. If a substantial or material change is made, NHK will notify Users via this website.

7. Contact

For questions or inquiries regarding this notice, please contact the data controller as below.

NHK (Japan Broadcasting Corporation)
2-2-1 Jinnan, Shibuya-ku, Tokyo 150-8001, Japan
NHK Call Center contact desk (Fureai Navi-Dial): Tel. +81-(0)570-066-066
(Please phone +81-(0)50-3786-5000 when the above number is unavailable.)

Online inquiries:
(https://www.nhk.or.jp/css/english/)