Japanese

Entries & Judging <Audiovisual Division >
Entry rules for 2019 will be updated around March.
Entry Rules
Purpose
JAPAN PRIZE aims to contribute to the development of educational broadcasting and media worldwide by awarding audiovisual contents that show high quality educational effects.
Entry

Entry Period

April 1 to June 30 at 11:59pm Japan Time, 2018
All required materials (including Entry Form, movie file, etc.) should arrive at the Secretariat by June 30, 2018.

Entry Fee

There is no entry fee.
*NOTE: Entering organizations are responsible for any fees that may arise in connection with entries and with preparing required materials, such as postal fees and taxes for delivery and return.

Categories & Applicable Media

  1. Pre-school Category
    Educational audiovisual contents for pre-school children up to around age 6
  2. Primary Category
    Educational audiovisual contents for primary school children around ages 6 to 12
  3. Youth Category
    Educational audiovisual contents for youths around ages 12 to 18
  4. Lifelong Learning Category
    Educational audiovisual contents for adults around ages 18 and over
  5. Creative Frontier Category
    Educational audiovisual and interactive contents that open up new learning possibilities by taking advantage of the characteristics of digital media (Pre-school/Primary or Youth/Lifelong Learning)
Category Applicable media Remarks
1. Pre-school TV program
Film
Video
*including webcast		 Any related URL or other information will be viewed as a reference but not used as a judging criterion.
2. Primary
3. Youth
4. Lifelong Learning
5. Creative Frontier Website
Game (Web Game / Console Game / Game App.)
Application Software
Cross-media Content

*Please contact the Secretariat if you submit VR. 		Cross-media content is composed of multiple media such as a TV program, website and application software under the same title.
Entry Details
  • Prizes

      The Grand Prix Japan Prize

      (Trophy, Award Certificate, US$5,000 prize money)
      *Selected from among the Best Works in the 5 categories in the Audiovisual Division

      Prizes for the Best Work in Each Category

      (Trophy, Award Certificate, US$2,000 prize money each)

      Special Prizes

      (Trophy, Award Certificate, US$2,000 prize money)
      *Selected from the entries in the Audiovisual Division

      • The Japan Foundation President’s Prize
      • An excellent work that encourages mutual understanding among nations and races or contributes to cultural exchange
      • The UNICEF Prize
      • An excellent work that promotes understanding of the lives of children in difficult situations

      Jury Recommendation

      (certificate)
      *Jury Recommendation can be granted to an excellent work other than the above prize winners through consultation among the final jurors
  • Entry Eligibility
      Entrants must be established organizations owning copyrights to the entry content such as the following. Individuals are not eligible.
      • Broadcasters
      • TV/Film production companies
      • Content production companies
      • Educational research institutions
      • Established NPOs, etc.
  • Entry Conditions

      (1) Number of Entries

      • One entering organization may submit only one entry in each category for a total of five submissions.
      • An entry may not be submitted in more than one category.
      • For a series, only one episode may be submitted in a given contest year.
      • No past JAPAN PRIZE prize-winning content may not be submitted.

      (2) Date of Broadcast, Release, or Circulation and Language Requirements

      Media Date of Broadcast, Release, or Circulation Language Requirements
      TV program
      Film
      Video      		 Date of first broadcast, release, or circulation must be between January 1, 2017 and June 30, 2018. Any but English dubbing and/or subtitles is mandatory.
      Website
      Game
      Application Software
      Cross-media Content      		 Date of first release or circulation or last update must be between January 1, 2017 and June 30, 2018.

      In order to judge properly from the time of entry to the Final Selection in November 2018, entry contents using internet or application software must be globally accessible with standard web browsers or the application itself, if necessary.      		 Any but English
      explanatory material is mandatory.

      (3) Rights Clearances

      • • The entering organization shall take full responsibility for, and cover all costs associated with, the clearances of rights required for the use of its entry content and required materials as stipulated under Use of Entry below.
      • • The entering organization shall be responsible for receiving consent from all the copyright owners and co-producers of its entry content and required materials, when submitting the entry to the JAPAN PRIZE.
      • • The entering organization shall take full responsibility for any trouble that may arise in connection with the use of its entry content and required materials by the JAPAN PRIZE Secretariat and NHK as stipulated under the Entry Rules, and will hold the JAPAN PRIZE Secretariat and NHK harmless.
  • Final Selection in the Creative Frontier Category
      *The Preliminary Selection is judged only by the entry form and explanatory materials.
      (No devices required)
      *Producers/creators that have been selected as finalists in the Creative Frontier Category are required to come to Tokyo during the JAPAN PRIZE period (from November 4 to 10) to present their entry content in front of the jurors at the NHK Broadcasting Center. The Secretariat will cover the airfare (economy class, round trip to Japan/from the finalist's country/region), transportation (from/to the airport and hotel in Tokyo) and accommodation for one person, for each finalist.
      Specific dates are to be announced around July.
  • How to Enter
      Read through the Entry Rules
      ↓
      Complete and submit an online Entry Form
      ↓
      Receive an auto-reply email as Entry Form arrival confirmation
      ↓
      Receive another email from the Secretariat indicating an Entry ID and content submission method within a few days
      ↓
      Upload movie file and explanatory materials through designated URL
      ↓
      Receive a confirmation email of your uploaded movie file and explanatory materials
      ↓
      Entry complete

      *All required materials (including Entry Form, movie file, etc.) should arrive at the Secretariat by June 30, 2018.

      DEADLINE: June 30, 2018
  • Requested Materials for the Preliminary Selection

      Please submit the required materials listed below to complete the entry.

      *NOTE: The entry may be disqualified if any of the required materials are missing or if there are technical problems that prevent access/play of the entry.
      Media Required Materials
      TV program
      Film
      Video      		 (1) One digital promotional photo(JPEG, GIF, PNG, up to 1 MB)
      (2) English movie file of the entry content

      *Entry content must be either dubbed into or subtitled in English without commercials and/or promotional materials and must have its original content as it was first broadcast or released. (English subtitles are recommended even for English content.)
      *If there is any difficulty uploading the movie file, please contact the Secretariat.
      Website
      Game
      Application Software
      Cross-media Content      		 (1) One digital promotional photo(JPEG, GIF, PNG, up to 1 MB)
      (2) English explanatory materials

      The Preliminary Selection is judged only by the information open to the public and the explanatory materials.
      To help jurors thoroughly understand the entry content, at least one explanatory material must be submitted.

      <Examples of explanatory materials>
      *Movie file of a demonstration video (10 min max/up to 3GB) or documents describing features of the entry content and/or user experiences.
      *The URL of the website describing features of the entry content. (Only if URL other than the one indicated in the entry form exists.)

      *All materials must be in English.
      *Up to 2 movie files and/or up to 3 documents may be submitted.
      *Contact the Secretariat if there is any difficulty uploading movie files.
      *Create documents in a versatile format such as Word, Excel or PDF.
      *If chosen as a finalist, the necessary information for playing devices and actual devices must be sent to the Secretariat.


      *Recommended Specifications for Entry Movie Files

      Format

      .mp4

       

      File Size

      Up to 3GB

       

      Video

       

      Codec

      H.264

      Bit Rate

      Up to 2Mbps

      Width

      Up to 1920

      Height

      Up to 1080

      Frame Rate

      Same as Original

      Interlace Mode

      Same as Original

      Aspect Ratio

      Same as Original

      Audio

      Codec

      AAC

      Number of Channel

      2

      Bit Rate

      256Kbps or Higher

      Sampling Rate

      44.1KHz or 48KHz
  • Flow from the Entry
      April 1 (Sun) Entry site open
      June 30 (Sat) Entry deadline
      September 1 (Sat) Announcement of Preliminary Selection results on the website
      Finalists will be contacted directly by the Secretariat
      September 15 (Sat) Deadline for submission of required materials for Final Selection
      Nov2 (Fri) – 9 (Fri) JAPAN PRIZE 2018 (Final Selection)
      November 4 (Sun) Arrival of the finalists in the Creative Frontier Category in Tokyo
      November 5 (Mon) Rehearsal and technical check for the Presentation
      November 6 (Tue) Presentation for the Creative Frontier Category
      November 9 (Fri) Announcement of Grand Prix Japan Prize at the Awards Ceremony, followed by a reception
  • Required Materials for the Final Selection
      Finalists must send additional materials for the Final Selection.
      NOTE:
      Please make sure that all of the required materials arrive at the Secretariat on time. If the materials do not arrive by the deadline, the entry may lose its right to the Final Selection.
      DEADLINE: September 15, 2018
      Media Required Materials
      TV program
      Film
      Video      		 (1) Two digital high-resolution promotional photos

      (JPEG, GIF, PNG)

      (2) Master quality movie file or tape

      Content must be identical to what was submitted for the preliminary selection.

      (3) Full script in English with time-codes

      Script must include all dialogue, narration, subtitles, time codes and credit lists in text.

      Website
      Game
      Application Software
      Cross-media Content      		 (1) Two digital high-resolution promotional photos

      (JPEG, GIF, PNG)

      (2) Content information

      a. URL, ID, password, 3 promotion codes if necessary.
      b. If the entry content is not accessible through the internet, send 3 copies of the software to the Secretariat by courier.
      c. All media involved should be submitted for cross-media content.

      (3) Master quality movie file of demonstration video, if submitted.
      (4) English script of demonstration video with time-codes for (3)

      *For an efficient review by the jury, additional materials indicated in (2), such as game console hardware, controllers, or playing devices may be requested by the Secretariat.
      *Please notify the Secretariat if submitted equipment needs to be returned.

  • Required Materials for Prize Winners
      Prize Winners must send additional materials for broadcasting.
      Media Required Materials
      TV program
      Film
      Video      		 (1) Clean picture (textless) movie file or tape

      Content must be identical to what was submitted for the final selection.

      (2) Sound tracks of (1)
      (3) Script in the original language(if the original language is not English)
      Website
      Game
      Application Software
      Cross-media Content      		 (1) Clean picture (textless) movie file of demonstration video, if submitted.

      Demonstration video must be identical to what was submitted for the final selection.

      (2) Sound tracks of (1)
  • Use of Entry
      1. NHK may use the entry content and the required materials including photos as stipulated in (1) through (4) below, without fees.

      (1) Broadcast

      • A. Domestic broadcast of all entry content
         NHK reserves the right to broadcast all of the entry content and demonstration videos for promotional purposes.
      • B. Domestic broadcast of prize-winning content
      • a. In the event that a TV program, film or video content wins a prize, NHK reserves the right to a single broadcast of all of the prize-winning content in NHK JAPAN PRIZE-related programs on its domestic broadcasting service. NHK reserves the right to broadcast part of the prize-winning content for promotional purposes.
      • b. In the event that a website, game, application software or cross-media content wins a prize, NHK reserves the right to a single broadcast of all of the prize-winning content and demonstration videos in NHK JAPAN PRIZE-related programs on its domestic broadcasting service. NHK reserves the right to a broadcast of part of the prize-winning content and demonstration videos for promotional purposes.
      • C. International broadcast of prize-winning contents
      • a. In the event that a TV program, film, or video content wins a prize, NHK reserves the right to a single broadcast of all or part of the prize-winning content on NHK’s international service ‘NHK World Premium’ for Japanese living outside of Japan. NHK will notify the entering organization of the broadcast date/time and content of said program. Additionally, in case NHK wishes to broadcast all or part of the Grand Prix content, in English, on NHK’s international service ‘NHK World TV’ for non-Japanese, the entering organization and its co-producers and all copyright holders shall cooperate to the best of their ability. The conditions of such a broadcast (including broadcast fee, duration and number of broadcasts, possibility of simultaneous online transmission, etc.) shall be determined in good faith through negotiations between NHK, the entering organization, its co-producers and all copyright holders.
      • b. In the event that a website, game, application software or cross-media content wins a prize in the JAPAN PRIZE, NHK reserves the right to a single broadcast of all or part of the prize-winning contents and demonstration videos on NHK’s international service ‘NHK World Premium’ for Japanese living outside of Japan. Once NHK notifies the entering organization of the broadcast date/time and content of said program, the entering organization shall grant permission for the broadcast and receive the permission of other copyright shareholders.

      (2) Events

      NHK reserves the right to the following:
      • A. Screening of segments of entry content and demonstration videos during the JAPAN PRIZE Awards Ceremony.
      • B. Screening of all or part of entry content and demonstration videos as well as exhibiting of actual websites, games, and other interactive materials at events held during the JAPAN PRIZE period.
      • C. Screening of all or part of entry content and demonstration videos as well as exhibiting of actual websites, games, and other interactive materials at admission-free JAPAN PRIZE-related events organized by NHK, both within and outside of Japan.

      (3) JAPAN PRIZE Library

      NHK reserves the right to store the DVDs of prize-winning content (English version) and demonstration videos in the JAPAN PRIZE Library. The JAPAN PRIZE Library lends out DVDs of prize-winning content to broadcasting services, research institutions, and educational organizations such as universities under the condition that the organizations utilize the entry contents solely for study of educational content or training of producers or study in class and not for commercial use or broadcast.

      (4) Promotional activities other than broadcasts

      NHK reserves the right to use segments of entry content, demonstration videos and written information provided on the Entry Form, by editing the text at its own discretion, in JAPAN PRIZE-related videos, DVDs, CDs, websites and print materials, as part of NHK’s promotional activities for the JAPAN PRIZE and announcement of the results.
      2. Entering organizations and all copyright holders for the entry content acknowledge that their permission is granted regarding NHK’s Use of Entry as stipulated in articles (1) ~ (4) above; this acknowledgement includes the permission of all authors and copyright owners of entry content, as well as that of all persons appearing, performing, or rendering other services therein. However, notwithstanding the foregoing, in the situation listed in (1) C. a. above, NHK secures the right to use the copyrighted music contained in the submitted materials and demonstration videos and entering organizations shall cooperate in providing NHK with the necessary copyright information for such music.

    • <For inquiries>
    • JAPAN PRIZE Secretariat
    • Email: s02703-japan-prize@nhk.or.jp

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