Entry Rules: Audiovisual Works

Entry Rules

Purpose

JAPAN PRIZE aims to contribute to the development of educational broadcasting and media worldwide by awarding audiovisual content that shows high quality educational effects.

Entry Period

April 1 to June 30 May 7 to July 31 at 11:59pm Japan Time, 2020

* All required materials (including Entry Form, movie file, etc.) should arrive at the Secretariat by June 30 July 31, 2020.

Entry Fee

There is no entry fee.
NOTE: Entering organizations are responsible for any fees that may arise in connection with entries, such as communication fee.

Divisions & Applicable Media

• Pre-school Division
Educational audiovisual content for pre-school children up to around age 6
• Primary Division
Educational audiovisual content for primary school children around ages 6 to 12
• Youth Division
Educational audiovisual content for youths around ages 12 to 18
• Lifelong Learning Division
Educational audiovisual content for adults around ages 18 and over
• Digital Media Division
Educational audiovisual and interactive content such as websites, apps, and games that explore new learning possibilities (Pre-school/Primary or Youth/Lifelong Learning)
Division Applicable Media Remarks
1. Pre-school TV program
Film
Video
*including webcast
Any related URL or other information will be viewed as a reference but not used as a judging criterion.
2. Primary
3. Youth
4. Lifelong Learning
5. Digital Media Website
Game (Web Game / Console Game / Game App.)
Application Software
Cross-media Content
Podcast
*Please contact the Secretariat if you plan to submit VR.
Cross-media content is composed of multiple media such as a TV program, website, application software and podcast under the same title.

Entry Details

Prizes

  • The Grand Prix Japan Prize
    (Trophy, US$5,000 prize money)
    * Selected from among the Best Works in the 5 Divisions
  • Prizes for the Best Work in Each Division
    (Trophy, US$2,000 prize money each)
  • Special Prizes (Trophy, US$2,000 prize money)
    * Selected from the entries in the 5 Divisions
    • The Japan Foundation President’s Prize
      An excellent work that encourages mutual understanding among nations and races or contributes to cultural exchange
    • The UNICEF Prize
      An excellent work that promotes understanding of the lives of children in difficult situations
    • Jury Recommendation (certificate)
      * Jury Recommendation can be granted to an excellent work other than the above prize winners through consultation among the final jurors.

Entry Eligibility

Entrants must be established organizations owning copyrights to the entry content such as the following. Individuals are not eligible.

  • Broadcasters
  • TV/Film production companies
  • Content production companies
  • Educational research institutions
  • Established NPOs, etc.

Entry Conditions

(1) Number of Entries

  • One entering organization may submit only one entry in each Division for a total of five submissions.
  • An entry may not be submitted in more than one Division.
  • For a series, one entering organization may submit only one episode in a given contest year. (Content that holds the same title and characters is considered series content.)
  • Cross-media content may not be submitted in more than one Division.
  • No past JAPAN PRIZE prize-winning content may be submitted.

(2) Date of Broadcast, Release, or Circulation & Language Requirements

Media Date of Broadcast, Release, or Circulation Language Requirements
TV program
Film
Video
Date of first broadcast, release, or circulation must be between January 1, 2019 and June 30July 31, 2020. Any, but English dubbing and/or subtitles is mandatory.
Website
Game
Application Software
Cross-media Content
Podcast
Date of first release or circulation or last update must be between January 1, 2019 and June 30July 31, 2020.
In order to judge from the time of entry to the Final Selection in November 2020, entry content using the Internet or application software must be globally accessible with standard web browsers or the application itself, if necessary.
Any, but English explanatory materials are mandatory.

(3) Rights Clearances

  • The entering organization shall take full responsibility for, and cover all costs associated with, the clearances of rights required for the use of its entry content and required materials as stipulated under Use of Entry below.
  • The entering organization shall be responsible for receiving consent from all the copyright owners and co-producers of its entry content and required materials, when submitting the entry to the JAPAN PRIZE.
  • The entering organization shall take full responsibility for any trouble that may arise in connection with the use of its entry content and required materials by the JAPAN PRIZE Secretariat and NHK as stipulated under the Entry Rules and will hold the JAPAN PRIZE Secretariat and NHK harmless.

Final Selection in the Digital Media Division

  • The Preliminary Selection is judged only by the entry form and explanatory materials.
    (No devices required)
  • Producers/creators that have been selected as finalists in the Digital Media Division are required to come to Tokyo during the JAPAN PRIZE period (November 1 to 6) to present their entry contents in front of the jurors. The Secretariat will cover the airfare (economy class, round trip to Japan/from the finalist’s country/region), transportation (from/to the airport and hotel in Tokyo) and accommodation for one person, for each finalist.

* Due to the spread of COVID-19, the Secretariat may decide not to invite the finalists to Tokyo. Each finalist would be informed if that is the case.

How to Enter

  1. 1. Read through the Entry Rules
  2. 2. Complete and submit an online Entry Form
  3. 3. Receive an email from the Secretariat indicating an Entry ID and content submission procedure
  4. 4. Upload movie file and explanatory materials through designated URL
  5. 5. Receive a confirmation email of your uploaded movie file and explanatory materials
  6. Entry complete

* All required materials (including Entry Form, movie file, etc.) should arrive at the Secretariat by June 30July 31, 2020.

DEADLINE: June 30July 31, 2020 (Fri)

Requested Materials for the Preliminary Selection

Please submit the required materials listed below to complete the entry.

NOTE: The entry may be disqualified if any of the required materials are missing or if there are technical problems that prevent access/play of the entry.

Media Required Materials
TV program
Film
Video
(1) One digital promotional photo (JPEG, GIF, PNG, up to 1 MB)
(2) English movie file of the entry content (up to 3GB)
* Entry content must be either dubbed/subtitled in English without commercials and/or promotional materials and must have its original content as it was first broadcast or released. (English subtitles are recommended even for English content.)
* If there is any difficulty uploading the movie file, please contact the Secretariat.
Website
Game
Application Software
Cross-media Content
Podcast
(1) One digital promotional photo (JPEG, GIF, PNG, up to 1 MB)
(2) English explanatory material
The Preliminary Selection is judged only by information open to the public, the Entry Form and explanatory material.
To help jurors thoroughly understand the entry content, one type of explanatory material in English may be submitted.
* If the entry passes the Preliminary Selection, the actual device and instructions for its use will be required.
<Examples of explanatory materials>
- Movie file of a demonstration video (10 min max/up to 3GB) or documents describing features of the entry content and/or user experiences.
- For Cross-media content, movie file of related TV programs and etc. may be submitted (one episode only, up to 3GB).
* Create documents in a versatile format such as Word, Excel or PDF.
* Please DO NOT send us audio files. If you wish to submit audio content available on Podcast, please convert it to movie files or contact the Secretariat.

* Recommended Specifications for Entry Movie Files

Format .mp4  
File Size Up to 3GB  
Video Codec H.264
Width Up to 1920
Height Up to 1080
Frame Rate Same as Original
Interlace Mode Same as Original
Aspect Ratio Same as Original
Audio Codec AAC
Number of Channel 2
Bit Rate 256Kbps or Higher
Sampling Rate 44.1KHz or 48KHz

Procedure from Entry

April 1 (Wed)May 7 (Thu)
Entry site open
June 30 (Tue)July 31 (Fri)
Entry deadline

* The following schedule will be announced as soon as it is decided.

September 1 (Tue)
Announcement of Preliminary Selection results on the official website
Finalists will be contacted directly by the Secretariat
September 23 (Wed)
Deadline for submission of required materials for Final Selection
October 30 (Fri) –
November 5 (Thu)
JAPAN PRIZE 2020 (Final Selection)
November 1 (Sun)
Arrival of the finalists in the Digital Media Division in Tokyo
Rehearsal and technical check for the Presentation
November 2 (Mon)
Presentation for the Digital Media Division
November 5 (Thu)
Announcement of Grand Prix Japan Prize at the Awards Ceremony followed by a reception
November 6 (Fri)
Screenings of the Grand Prix and the Best Works

Required Materials for the Final Selection

Finalists must send additional materials for the Final Selection.

NOTE: Please make sure that all of the required materials arrive at the Secretariat on time. If the materials do not arrive by the deadline, the entry may lose its right to the Final Selection.

DEADLINE: September 23, 2020
Secretariat to contact each finalist

Media Required Materials
TV program
Film
Video
(1) Two digital high-resolution promotional photos (JPEG, GIF, PNG)
(2) Master quality movie file (English subtitled)
Content must be identical to what was submitted for the Preliminary Selection.
(3) Full script in English with time-codes
Script must include all dialogue, narration, subtitles, time codes and credit lists in text.
Website
Game
Application Software
Cross-media Content
Podcast
(1) Two digital high-resolution promotional photos (JPEG, GIF, PNG)
(2) Content information
a. URL, ID, password, 3 promotion codes if necessary.
b. If the entry content is not accessible through the Internet, send 3 copies of the software to the Secretariat by courier.
c. All media involved should be submitted for cross-media content.
(3) Master quality movie file (English subtitled), if submitted.
(4) Full script in English with time-codes of (3)
(5) English script of demonstration video with time-codes.
*For efficient review by the jurors, additional materials indicated in (2), such as game console hardware, controllers, or playing devices may be requested by the Secretariat.
*Please notify the Secretariat if submitted equipment needs to be returned.

Required Materials for Prize Winners

Prize Winners must send additional materials for broadcasting.

Media Required Materials
TV program
Film
Video
(1) Clean picture (textless) movie file
Content must be identical to what was submitted for the Final Selection.
(2) Audio files of (1)
*Separate audio tracks (for narration, music, etc.) before mixing.
(3) Script in the original language (if the original language is not English)
(4) Cue sheet for sound used in the content (for broadcast copyright clearance)
Website
Game
Application Software
Cross-media Content
Podcast
(1) Clean picture (textless) movie file of demonstration video, if submitted.
Demonstration video must be identical to what was submitted for the Final Selection.
(2) Audio files of (1)
*Separate audio tracks (for narration, music, etc.) before mixing.

Use of Entry

  1. NHK may use the entry content and the required materials including photos as stipulated in (1) through (4) below, without fees.
    • (1) Broadcast
      • Domestic broadcast of all entry content
        NHK reserves the right to broadcast all of the entry content and demonstration videos for promotional purposes.
      • Domestic broadcast of prize-winning content
        • In the event that a TV program, film or video content wins a prize, NHK reserves the right to a single broadcast of all of the prize-winning content in NHK JAPAN PRIZE-related programs on its domestic broadcasting service (including live streaming, and one week of on-demand catch-up TV services). NHK reserves the right to broadcast part of the prize-winning content for promotional purposes.
        • In the event that a website, game, application software, cross-media content or podcast wins a prize, NHK reserves the right to a single broadcast of all of the prize-winning content and demonstration videos in NHK JAPAN PRIZE-related programs on its domestic broadcasting service (including live streaming, and one week of on-demand catch-up TV services). NHK reserves the right to a broadcast of part of the prize-winning content and demonstration videos for promotional purposes.
      • International broadcast of prize-winning content
        • In the event that a TV program, film, or video content wins a prize, NHK reserves the right to a single broadcast of all or part of the prize-winning content on NHK’s international service ‘NHK World Premium’ for Japanese living outside of Japan. NHK will notify the entering organization of the broadcast date/time and content of said program. Additionally, in case NHK wishes to broadcast all or part of the Grand Prix content, in English, on NHK’s international service ‘NHK World TV’ for non-Japanese, the entering organization and its co-producers and all copyright holders shall cooperate to the best of their ability. The conditions of such a broadcast (including broadcast fee, duration and number of broadcasts, possibility of simultaneous online transmission, etc.) shall be determined in good faith through negotiations between NHK, the entering organization, its co-producers and all copyright holders.
        • In the event that a website, game, application software or cross-media content or podcast wins a prize in the JAPAN PRIZE, NHK reserves the right to a single broadcast of all or part of the prize-winning content and demonstration videos on NHK’s international service ‘NHK World Premium’ for Japanese living outside of Japan. Once NHK notifies the entering organization of the broadcast date/time and content of said program, the entering organization shall grant permission for the broadcast and receive the permission of other copyright shareholders.
    • (2) Events
      NHK reserves the right to the following:
      • Screening of segments of entry content and demonstration videos during the JAPAN PRIZE Awards Ceremony.
      • Screening of all or part of entry content and demonstration videos as well as exhibiting of actual websites, games, and other interactive materials at events held during the JAPAN PRIZE period.
      • Screening of all or part of entry content and demonstration videos as well as exhibiting of actual websites, games, and other interactive materials at admission-free JAPAN PRIZE-related events organized by NHK, both within and outside of Japan.
      • Streaming of entry content and demonstration videos on the streaming website for registered participants only for about two weeks after the JAPAN PRIZE period. This includes the Video Bar service at event venues.
    • (3) JAPAN PRIZE Library
      NHK reserves the right to store the DVDs and movie files of prize-winning content and demonstration videos in the JAPAN PRIZE Library. JAPAN PRIZE Library lends out DVDs and movie files of prize-winning content under the condition that borrowers utilize the entry content solely for educational purposes and not for commercial use or broadcast.
    • (4) Promotional activities other than broadcasts
      NHK reserves the right to use segments of entry content, demonstration videos and written information provided on the Entry Form, by editing the text at its own discretion, in JAPAN PRIZE-related videos, DVDs, CDs, websites and print materials, as part of NHK’s promotional activities for the JAPAN PRIZE and announcement of the results.
  2. Entering organizations and all copyright holders for the entry content acknowledge that their permission is granted regarding NHK’s Use of Entry as stipulated in articles (1) ~ (4) above; this acknowledgement includes the permission of all authors and copyright owners of entry content, as well as that of all persons appearing, performing, or rendering other services therein. However, notwithstanding the foregoing, in the situation listed in (1) C. a. above, NHK secures the right to use the copyrighted music contained in the submitted materials and demonstration videos and entering organizations shall cooperate in providing NHK with the necessary copyright information for such music.
<For inquiries>

JAPAN PRIZE Secretariat

Judging Criteria

Educational content has an important role in contributing to both individual growth and social development, by fostering our aspirations to learn, reflect, and empathize. JAPAN PRIZE, as a place to confront the challenges of our times and societies and pursue the meaning of education, looks for universal, richly novel and creative educational content. The judging criteria are as follows:

Common Criteria for All Divisions

  • Whether the entry contributes to individual growth and lifelong learning
  • Whether the entry is effective for helping viewers/users understand others and/or foster sympathy for others
  • Whether the entry offers effective suggestions for problem-solving and/or improving society

Criteria for the Audiovisual Works

(1) Setting and Achieving Educational Goals
Are there educational goals which heighten target viewer/user motivation for learning and/or are appropriate for society and the current times? Are the established goals achievable in conjunction with changes in individual behaviors or attitudes?
(2) Content / Composition
Have the content and/or composition been devised to provide viewers/users with learning opportunities or stimulate other educational activities based on effective learning?
(3) Expression / Direction
Does the entry possess originality, creativity, artistic quality and innovative ideas that make effective use of the advantages of each medium in its presentational and developmental structures, and is it well-planned for holding the interest of the target viewers/users?
For the Digital Media Division, does the entry make the most of digital media’s characteristics and increase target viewer/user motivation to learn proactively? Is the entry content viewer/user-friendly?

* NOTE: No juror may participate in voting for any entry submitted by an organization to which he or she belongs or in the production etc. of which he or she has been involved.

TOP